{"id":5725,"date":"2025-12-31T00:04:05","date_gmt":"2025-12-31T07:04:05","guid":{"rendered":"https:\/\/phasangiaithe.man.net.vn\/?p=5725"},"modified":"2025-12-31T00:04:05","modified_gmt":"2025-12-31T07:04:05","slug":"ho-so-phap-ly-tai-cau-truc-doanh-nghiep","status":"publish","type":"post","link":"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/","title":{"rendered":"Legal documents for business restructuring to avoid labor disputes."},"content":{"rendered":"<p>Business restructuring is not simply about changing the organizational chart or streamlining the management structure. In reality, it&#039;s a complex legal process where changes in personnel structure must be backed by robust legal documentation. Preparing complete legal documentation for restructuring not only ensures stable business operations but also guarantees strict compliance with the 2019 Labor Code and the 2020 Enterprise Law.<\/p>\n<p>In the context of 2024-2026, when labor inspections are tightened, a well-prepared set of documents is a shield protecting businesses from the risk of lawsuits from employees. Without thorough preparation, businesses could face compensation claims of up to tens of months&#039; salary for each individual if they are declared unlawfully dismissed.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Index<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewbox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewbox=\"0 0 24 24\" version=\"1.2\" baseprofile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Thanh_phan_ho_so_phap_ly_tai_cau_truc_doi_voi_quan_tri_noi_bo\" >Components of the legal documentation for internal governance restructuring.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Nghi_quyet_va_quyet_dinh_cua_hoi_dong_thanh_vien_hoac_hoi_dong_quan_tri\" >Resolutions and decisions of the board of members or board of directors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Quyet_dinh_trien_khai_cua_tong_giam_doc_hoac_giam_doc\" >The decision to implement is made by the general manager or director.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Dieu_le_cong_ty_va_giay_chung_nhan_dang_ky_doanh_nghiep_sua_doi\" >Amended company charter and business registration certificate<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Ho_so_lao_dong_trong_tai_cau_truc_can_cu_theo_quy_dinh_phap_luat\" >Labor records in the restructuring process are based on legal regulations.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Phuong_an_su_dung_lao_dong_sau_tai_cau_truc\" >Labor utilization plan after restructuring<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Bien_ban_lam_viec_voi_to_chuc_dai_dien_nguoi_lao_dong_tai_co_so\" >Minutes of the meeting with the employee representative organization at the workplace.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Thong_bao_gui_so_lao_dong_thuong_binh_va_xa_hoi\" >Notification sent to the Department of Labor, War Invalids and Social Affairs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Danh_sach_nguoi_lao_dong_doi_du_va_thong_bao_cham_dut_hop_dong\" >List of redundant employees and termination notices.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Checklist_ho_so_phap_ly_tai_cau_truc_doanh_nghiep_can_chuan_bi\" >Checklist of legal documents to prepare for business restructuring.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Quy_trinh_thuc_hien_ho_so_phap_ly_tai_cau_truc_chuan_nam_2025\" >Standard procedures for legal restructuring documentation in 2025.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Buoc_1_Phe_duyet_chu_truong_va_ban_hanh_ke_hoach_tong_the\" >Step 1: Approve the policy and issue the overall plan.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Buoc_2_Xay_dung_phuong_an_su_dung_lao_dong_va_lay_y_kien_cong_doan\" >Step 2: Develop a labor utilization plan and seek feedback from the trade union.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Buoc_3_Thuc_hien_nghia_vu_thong_bao_voi_co_quan_quan_ly\" >Step 3: Fulfill the obligation to notify the management agency.<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Buoc_4_Quyet_dinh_cham_dut_hop_dong_va_chi_tra_tro_cap_mat_viec_lam\" >Step 4: Deciding on contract termination and severance pay.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Ranh_gioi_giua_tai_cau_truc_hop_phap_va_nguy_tao_ly_do_sa_thai\" >The line between legitimate restructuring and fabricated reasons for dismissal.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Khi_nao_tai_cau_truc_duoc_coi_la_ly_do_hop_phap\" >When is restructuring considered a legitimate reason?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Dau_hieu_cua_viec_nguy_tao_ly_do_sa_thai_trai_luat\" >Signs of unlawful dismissal: fabricating reasons for dismissal.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Rui_ro_va_muc_xu_phat_hanh_chinh_khi_thieu_hut_ho_so\" >Risks and administrative penalties for incomplete documentation.<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Muc_xu_phat_theo_nghi_dinh_122022ND-CP\" >Penalties according to Decree 12\/2022\/ND-CP<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Tranh_chap_lao_dong_va_he_qua_kinh_te\" >Labor disputes and their economic consequences.<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Luu_y_ve_luu_tru_ho_so_va_chung_cu_phap_ly\" >Notes on the storage of records and legal evidence<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Cau_hoi_thuong_gap_ve_thuc_tien_ho_so_tai_cau_truc\" >Frequently Asked Questions about Restructuring Documentation Practices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Ket_luan\" >Conclude<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Thong_tin_lien_he_MAN_%E2%80%93_Master_Accountant_Network\" >Contact information for MAN \u2013 Master Accountant Network<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-26\" href=\"https:\/\/phasangiaithe.man.net.vn\/en\/ho-so-phap-ly-tai-cau-truc-doanh-nghiep\/#Cac_dich_vu_khac\" >Other services<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Thanh_phan_ho_so_phap_ly_tai_cau_truc_doi_voi_quan_tri_noi_bo\"><\/span>Components of the legal documentation for internal governance restructuring.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5728\" src=\"https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Thanh-phan-ho-so-phap-ly-tai-cau-truc-doi-voi-quan-tri-noi-bo.jpg\" alt=\"Tha\u0300nh pha\u0302\u0300n ho\u0302\u0300 so\u031b pha\u0301p ly\u0301 ta\u0301i ca\u0302\u0301u tru\u0301c \u0111o\u0302\u0301i vo\u031b\u0301i qua\u0309n tri\u0323 no\u0323\u0302i bo\u0323\u0302\" width=\"800\" height=\"500\" srcset=\"https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Thanh-phan-ho-so-phap-ly-tai-cau-truc-doi-voi-quan-tri-noi-bo.jpg 800w, https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Thanh-phan-ho-so-phap-ly-tai-cau-truc-doi-voi-quan-tri-noi-bo-300x188.jpg 300w, https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Thanh-phan-ho-so-phap-ly-tai-cau-truc-doi-voi-quan-tri-noi-bo-768x480.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Before engaging with external agencies or employees, businesses need to establish a legal foundation from within. Internal records are crucial in establishing the legitimacy and authority of any future structural changes.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Nghi_quyet_va_quyet_dinh_cua_hoi_dong_thanh_vien_hoac_hoi_dong_quan_tri\"><\/span>Resolutions and decisions of the board of members or board of directors<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>This is the most important initial document, reflecting the consensus of the highest level of management. This resolution should clearly state the actual reasons for the restructuring, such as technological changes, the need for organizational restructuring, or objective economic difficulties. This helps ensure objectivity and transparency before the law should disputes arise.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Quyet_dinh_trien_khai_cua_tong_giam_doc_hoac_giam_doc\"><\/span>The decision to implement is made by the general manager or director.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Based on the Board of Directors&#039; directive, the General Director will issue a detailed implementation decision. This document will concretize the objectives into practical actions and assign specific tasks to each specialized department, such as:<\/p>\n<ul>\n<li>Human Resources Department: Develop a labor plan and a list of surplus employees.<\/li>\n<li>Legal Department: Controls the legality of processes and notifications.<\/li>\n<li>Accounting Department: Budgeting for subsidy payments and fulfilling financial obligations.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dieu_le_cong_ty_va_giay_chung_nhan_dang_ky_doanh_nghiep_sua_doi\"><\/span>Amended company charter and business registration certificate<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If the restructuring process results in a change of business type, a change in charter capital, or a change in the legal representative, the business is required to update its legal entity records. Adjusting the business registration certificate at the Department of Planning and Investment helps ensure the legal validity of transactions with third parties and partners.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ho_so_lao_dong_trong_tai_cau_truc_can_cu_theo_quy_dinh_phap_luat\"><\/span>Labor records in the restructuring process are based on legal regulations.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5726\" src=\"https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Ho-so-lao-dong-trong-tai-cau-truc-can-cu-theo-quy-dinh-phap-luat.jpg\" alt=\"Ho\u0302\u0300 so\u031b lao \u0111o\u0323\u0302ng trong ta\u0301i ca\u0302\u0301u tru\u0301c ca\u0306n cu\u031b\u0301 theo quy \u0111i\u0323nh pha\u0301p lua\u0323\u0302t\" width=\"800\" height=\"500\" srcset=\"https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Ho-so-lao-dong-trong-tai-cau-truc-can-cu-theo-quy-dinh-phap-luat.jpg 800w, https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Ho-so-lao-dong-trong-tai-cau-truc-can-cu-theo-quy-dinh-phap-luat-300x188.jpg 300w, https:\/\/phasangiaithe.man.net.vn\/wp-content\/uploads\/2025\/12\/Ho-so-lao-dong-trong-tai-cau-truc-can-cu-theo-quy-dinh-phap-luat-768x480.jpg 768w\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" \/><\/p>\n<p>Labor records are considered the backbone of the entire restructuring process. The accuracy of these documents will directly determine the success or failure of a business when facing labor inspections or civil litigation.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Phuong_an_su_dung_lao_dong_sau_tai_cau_truc\"><\/span>Labor utilization plan after restructuring<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>According to Article 44 of the 2019 Labor Code, a detailed labor utilization plan must be prepared. This is not just a list of personnel, but a strategic human resources plan that includes:<\/p>\n<ul>\n<li>The list of employees will continue to be used at either the old or new position.<\/li>\n<li>List of workers sent for retraining to continue their employment.<\/li>\n<li>List of employees who have been transferred to part-time work.<\/li>\n<li>List of employees whose employment contracts will be terminated due to redundancy.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Bien_ban_lam_viec_voi_to_chuc_dai_dien_nguoi_lao_dong_tai_co_so\"><\/span>Minutes of the meeting with the employee representative organization at the workplace.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The law requires businesses to engage in substantive discussions with the grassroots trade union executive committee regarding labor utilization plans. These meeting minutes are the most important evidence demonstrating that the business has followed democratic procedures in the workplace, showing respect for the rights and interests of the collective workforce.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Thong_bao_gui_so_lao_dong_thuong_binh_va_xa_hoi\"><\/span>Notification sent to the Department of Labor, War Invalids and Social Affairs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>When terminating the employment of multiple workers, businesses must send a written notice to the local labor management agency (usually the Department of Labor, War Invalids and Social Affairs). The notice period must be at least 30 days before the official termination date to allow the state agency to exercise its supervisory authority.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Danh_sach_nguoi_lao_dong_doi_du_va_thong_bao_cham_dut_hop_dong\"><\/span>List of redundant employees and termination notices.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The notification form sent to each individual employee needs to be carefully drafted. It must clearly state the reason for termination based on the approved employment plan, the specific termination date, and list any benefits the employee will be entitled to.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Checklist_ho_so_phap_ly_tai_cau_truc_doanh_nghiep_can_chuan_bi\"><\/span>Checklist of legal documents to prepare for business restructuring.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To help HR and legal departments avoid missing any important documents, businesses can refer to the comprehensive checklist below. Ensuring all necessary documents are properly accounted for will help the process run more smoothly and securely.<\/p>\n<table style=\"width: 100%; border-color: #000000; height: 280px;\" border=\"1\" cellspacing=\"2\" cellpadding=\"12\">\n<tbody>\n<tr style=\"height: 56px;\">\n<th style=\"height: 56px; text-align: center;\">File group<\/th>\n<th style=\"height: 56px; text-align: center;\">Type of document to prepare<\/th>\n<th style=\"height: 56px; text-align: center;\">Signatory\/Responsible Person<\/th>\n<\/tr>\n<tr style=\"height: 56px;\">\n<td style=\"height: 56px; text-align: center;\">Legal entity documents<\/td>\n<td style=\"height: 56px; text-align: center;\">Resolutions\/Decisions on policies, amended charters, minutes of Board of Directors\/Board of Trustees meetings.<\/td>\n<td style=\"height: 56px; text-align: center;\">Chairman of the Board of Directors\/Board of Trustees<\/td>\n<\/tr>\n<tr style=\"height: 56px;\">\n<td style=\"height: 56px; text-align: center;\">Labor process records<\/td>\n<td style=\"height: 56px; text-align: center;\">Labor utilization plan, Trade Union meeting minutes, Notification sent to the Department of Labor, War Invalids and Social Affairs.<\/td>\n<td style=\"height: 56px; text-align: center;\">General Manager\/Director<\/td>\n<\/tr>\n<tr style=\"height: 56px;\">\n<td style=\"height: 56px; text-align: center;\">Employee&#039;s personal profile<\/td>\n<td style=\"height: 56px; text-align: center;\">Notice of termination of employment contract, Decision to terminate employment contract, Minutes of liquidation\/handover<\/td>\n<td style=\"height: 56px; text-align: center;\">Human Resources Director\/Director<\/td>\n<\/tr>\n<tr style=\"height: 56px;\">\n<td style=\"height: 56px; text-align: center;\">Completion of obligations record<\/td>\n<td style=\"height: 56px; text-align: center;\">Unemployment benefit payment certificate, Social insurance closing confirmation<\/td>\n<td style=\"height: 56px; text-align: center;\">Chief Accountant\/HR Department<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Note that, depending on the size and specifics of the industry, this checklist may be supplemented with confidentiality commitments or non-compete agreements to maximize the protection of the company&#039;s commercial interests after employees leave.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Quy_trinh_thuc_hien_ho_so_phap_ly_tai_cau_truc_chuan_nam_2025\"><\/span>Standard procedures for legal restructuring documentation in 2025.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Following the correct procedure not only helps businesses optimize time but also eliminates legal loopholes that could be exploited in disputes. The following four-step process is derived from modern labor law consulting practices.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_1_Phe_duyet_chu_truong_va_ban_hanh_ke_hoach_tong_the\"><\/span>Step 1: Approve the policy and issue the overall plan.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The management team needs to carefully review financial reports and market fluctuations. Based on this, they should issue a restructuring resolution, clearly defining the scope of implementation (the entire company or just a department) and the objectives to be achieved after streamlining.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_2_Xay_dung_phuong_an_su_dung_lao_dong_va_lay_y_kien_cong_doan\"><\/span>Step 2: Develop a labor utilization plan and seek feedback from the trade union.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The HR department works closely with the legal department to revise the staffing plan. After a draft plan is finalized, the company holds meetings and obtains written feedback from the Trade Union. The goal is to seek consensus and minimize potential conflicts among employees.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_3_Thuc_hien_nghia_vu_thong_bao_voi_co_quan_quan_ly\"><\/span>Step 3: Fulfill the obligation to notify the management agency.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Submit a formal notification document along with the labor utilization plan to the local labor management agency. Businesses should retain proof of registered mail delivery or receipt of documents from the one-stop service center as a basis for verification within the legally mandated 30-day period.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Buoc_4_Quyet_dinh_cham_dut_hop_dong_va_chi_tra_tro_cap_mat_viec_lam\"><\/span>Step 4: Deciding on contract termination and severance pay.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>After the notice period is complete, the company issues a decision to terminate the employment contract for each redundant individual. The final step is to pay severance pay according to Article 47 of the 2019 Labor Code. Specifically, the company pays employees who have worked regularly for 12 months or more and lose their jobs one month&#039;s salary for each year of service, but at least two months&#039; salary. Finally, the company completes the procedures to close the social insurance account so that the employees can stabilize their lives as soon as possible.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Ranh_gioi_giua_tai_cau_truc_hop_phap_va_nguy_tao_ly_do_sa_thai\"><\/span>The line between legitimate restructuring and fabricated reasons for dismissal.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In reality, the line between legally reorganizing the workforce and exploiting restructuring to eliminate unwanted individuals is very thin. Understanding this helps businesses manage their own risks.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Khi_nao_tai_cau_truc_duoc_coi_la_ly_do_hop_phap\"><\/span>When is restructuring considered a legitimate reason?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Restructuring is considered legal when a business can demonstrate an objective change in organizational structure or technology. For example, merging two departments due to a successful digital transformation, or closing a branch due to continuous losses, as confirmed by audited financial statements. All legal documentation for restructuring in this case must demonstrate a logical progression from the initial plan to the implementation and redundancy process.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Dau_hieu_cua_viec_nguy_tao_ly_do_sa_thai_trai_luat\"><\/span>Signs of unlawful dismissal: fabricating reasons for dismissal.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Conversely, a restructuring process would be considered fraudulent if a company lays off employees but then immediately hires new people in the same positions with different titles. Or, if the company only cuts employees who are in direct conflict with management without a comprehensive staffing plan. When the documentation lacks a systematic approach, the court has the right to question the authenticity of the reasons for the restructuring.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Rui_ro_va_muc_xu_phat_hanh_chinh_khi_thieu_hut_ho_so\"><\/span>Risks and administrative penalties for incomplete documentation.<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Many businesses mistakenly believe that restructuring is the owner&#039;s prerogative. However, the lack of legal documentation for restructuring can have serious financial and reputational consequences.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Muc_xu_phat_theo_nghi_dinh_122022ND-CP\"><\/span>Penalties according to Decree 12\/2022\/ND-CP<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>According to Decree 12\/2022\/ND-CP on administrative penalties in the field of labor, businesses may face the following penalties:<\/p>\n<ul>\n<li>A fine of 10 million to 20 million VND will be imposed if a labor utilization plan is not prepared, or if the plan is prepared but lacks mandatory contents.<\/li>\n<li>Fines will be imposed for failing to consult with the employee representative organization at the workplace.<\/li>\n<li>Fines will be imposed for failing to notify or notifying late the local labor authority about the dismissal of multiple employees.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Tranh_chap_lao_dong_va_he_qua_kinh_te\"><\/span>Labor disputes and their economic consequences.<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>If the application process is deemed invalid, the termination of the contract will be considered an unlawful unilateral termination of the employment contract. According to case law and judicial practice, the company must reinstate the employee, compensate for lost wages, and pay at least two months&#039; salary as compensation for losses. For a company restructuring hundreds of employees, this compensation amount could lead to bankruptcy.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Luu_y_ve_luu_tru_ho_so_va_chung_cu_phap_ly\"><\/span>Notes on the storage of records and legal evidence<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>For restructured legal documents to be truly effective in providing protection, archiving needs to be done professionally and systematically.<\/p>\n<ul>\n<li>Statute of limitations for lawsuits: According to labor law, the statute of limitations for employees to request a court to resolve individual disputes is one year. However, businesses should retain records related to restructuring for 5 to 10 years for tax audits or periodic labor inspections.<\/li>\n<li>Digital transformation of records: The trend for 2025 encourages the digitization of labor records. The use of digital signatures and electronic archiving systems not only facilitates quick retrieval during inspections but also ensures integrity, making them difficult to forge or lose.<\/li>\n<li>Absolute consistency: All information regarding the reasons for restructuring in internal resolutions, labor utilization plans submitted to the Department, and notices sent to employees must match perfectly. Any discrepancies may be considered a sign of fabricated reasons for unlawful dismissal.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Cau_hoi_thuong_gap_ve_thuc_tien_ho_so_tai_cau_truc\"><\/span>Frequently Asked Questions about Restructuring Documentation Practices<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<section><summary><p >My company is a small startup and doesn&#039;t have a labor union yet. What should I do?<\/p><\/summary><div><div class=\"saswp_faq_tiny_content\">For startups or small businesses without a local trade union, this step is crucial. You need to contact and seek advice from the directly superior trade union (usually the district\/county or industrial park trade union). This ensures your application is complete and that no mandatory procedure is missing during future inspections.<\/div><\/div><\/section><section><summary><p >If I only cut 2 employees in one department, do I need to create a plan?<\/p><\/summary><div><div class=\"saswp_faq_tiny_content\">The answer is still yes. The law doesn&#039;t specify a minimum business size or number of layoffs that require a layoff plan; it&#039;s based on reasons like structural or technological changes. Even if only two people are affected, you still need to create a layoff plan to demonstrate that the termination is planned and based on clear legal grounds.<\/div><\/div><\/section><section><summary><p >What happens if an employee refuses to sign the termination notice?<\/p><\/summary><div><div class=\"saswp_faq_tiny_content\">This is a very common situation in tense restructuring cases. To ensure the legal validity of the restructuring document, send a certified copy of the notice to their residential address. Simultaneously, create a record of the employee refusing to sign, witnessed by at least two people or a union representative. An official email notification from the company system is also a valuable source of supporting evidence.<\/div><\/div><\/section>\n<h2 data-pm-slice=\"1 1 []\"><span class=\"ez-toc-section\" id=\"Ket_luan\"><\/span>Conclude<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Building and perfecting the legal documentation for restructuring is a crucial task to ensure the sustainable survival of a business during transitional periods. A successful restructuring process is not just about financial figures or new organizational charts, but also about how the business acts professionally through a transparent and legally compliant legal documentation system. Adhering to the procedures from policy approval and labor plan development to notification to regulatory authorities not only minimizes the risk of disputes but also affirms the company&#039;s credibility and responsibility towards its employees. In the modern management era, thorough legal preparation is the strongest foundation for businesses to thrive after challenging personnel changes.<\/p>\n<h3 id=\"ftoc-heading-15\" class=\"ftwp-heading\"><span class=\"ez-toc-section\" id=\"Thong_tin_lien_he_MAN_%E2%80%93_Master_Accountant_Network\"><\/span>Contact information for MAN \u2013 Master Accountant Network<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li aria-level=\"1\">Address: 19A, 43rd Street, Tan Thuan Ward, Ho Chi Minh City<\/li>\n<li aria-level=\"1\">Mobile\/Zalo: 0903 963 163 \u2013 0903 428 622<\/li>\n<li aria-level=\"1\">Email: man@man.net.vn<\/li>\n<\/ul>\n<h4><span class=\"ez-toc-section\" id=\"Cac_dich_vu_khac\"><\/span>Other services<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<ul>\n<li aria-level=\"1\">Auditing:\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-kiem-toan\/\" target=\"_blank\" rel=\"noopener\">Auditing Services<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/kiem-toan-xay-dung-co-ban\/\" target=\"_blank\" rel=\"noopener\">Construction Auditing Services<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-kiem-toan-bao-cao-tai-chinh\/\" target=\"_blank\" rel=\"noopener\">Financial statement audit services<\/a><\/li>\n<li aria-level=\"1\">Accounting and Taxation:\u00a0<a href=\"https:\/\/www.google.com\/search?q=%23\" target=\"_blank\" rel=\"nofollow noopener\">Tax accounting services<\/a>,\u00a0<a href=\"https:\/\/www.google.com\/search?q=%23\" target=\"_blank\" rel=\"nofollow noopener\">Tax report<\/a>,\u00a0<a href=\"https:\/\/www.google.com\/search?q=%23\" target=\"_blank\" rel=\"nofollow noopener\">Transfer Pricing Advisory<\/a>.\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-ke-toan\/\" target=\"_blank\" rel=\"noopener\">Tax Accounting Services<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-bao-cao-thue\/\" target=\"_blank\" rel=\"noopener\">Tax reporting services<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-chuyen-gia\/\" target=\"_blank\" rel=\"noopener\">Transfer Pricing Service<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-giao-dich-lien-ket\/\" target=\"_blank\" rel=\"noopener\">Affiliate Trading Service<\/a><\/li>\n<li aria-level=\"1\">Legal aspects:\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-giay-phep-lao-dong\/\" target=\"_blank\" rel=\"noopener\">Work permit services<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-chung-nhan-dang-ky-kinh-doanh\/\" target=\"_blank\" rel=\"noopener\">Business registration certification services<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-chung-nhan-dau-tu\/\" target=\"_blank\" rel=\"noopener\">Investment Certificate\u00a0<\/a><\/li>\n<li aria-level=\"1\">Other:\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-chuyen-gia\/\" target=\"_blank\" rel=\"noopener\">Transfer Pricing Service<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-giao-dich-lien-ket\/\" target=\"_blank\" rel=\"noopener\">Affiliate Trading Service<\/a>,\u00a0<a href=\"https:\/\/man.net.vn\/dich-vu-tu-van-hoat-dong-doanh-nghiep\/\" target=\"_blank\" rel=\"noopener\">Business Operations Consulting Services<\/a><\/li>\n<\/ul>\n<p>Content production is overseen by: Mr.\u00a0<a href=\"https:\/\/man.net.vn\/le-hoang-tuyen\/\" target=\"_blank\" rel=\"noopener\">Le Hoang Tuyen<\/a>\u00a0\u2013 Founder &amp; CEO of MAN \u2013 Master Accountant Network, CPA Vietnam with over 30 years of experience in accounting, auditing, and financial consulting.<\/p>","protected":false},"excerpt":{"rendered":"<p>T\u00e1i c\u1ea5u tr\u00fac doanh nghi\u1ec7p kh\u00f4ng ch\u1ec9 l\u00e0 c\u00e2u chuy\u1ec7n thay \u0111\u1ed5i s\u01a1 \u0111\u1ed3 t\u1ed5 ch\u1ee9c hay tinh g\u1ecdn b\u1ed9 m\u00e1y tr\u00ean ph\u01b0\u01a1ng di\u1ec7n qu\u1ea3n tr\u1ecb. Th\u1ef1c t\u1ebf, \u0111\u00e2y l\u00e0 m\u1ed9t qu\u00e1 tr\u00ecnh ph\u00e1p l\u00fd ph\u1ee9c t\u1ea1p, n\u01a1i m\u00e0 s\u1ef1 thay \u0111\u1ed5i v\u1ec1 c\u1ea5u tr\u00fac nh\u00e2n s\u1ef1 ph\u1ea3i \u0111\u01b0\u1ee3c b\u1ea3o ch\u1ee9ng b\u1eb1ng nh\u1eefng v\u0103n b\u1ea3n [&hellip;]<\/p>","protected":false},"author":4,"featured_media":5727,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1,39],"tags":[],"class_list":["post-5725","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog","category-tai-cau-truc"],"acf":[],"_links":{"self":[{"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/posts\/5725","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/comments?post=5725"}],"version-history":[{"count":1,"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/posts\/5725\/revisions"}],"predecessor-version":[{"id":5729,"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/posts\/5725\/revisions\/5729"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/media\/5727"}],"wp:attachment":[{"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/media?parent=5725"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/categories?post=5725"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/phasangiaithe.man.net.vn\/en\/wp-json\/wp\/v2\/tags?post=5725"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}