Business dissolution documents

Business Dissolution File

The business dissolution dossier is a crucial set of legal documents that must be prepared fully and accurately in accordance with the law. Below is a detailed list of necessary documents and instructions on how to prepare them…

Detailed list of dissolution documents

1. Documents to be submitted to the business registration authority:

Notification of business dissolution (using the provided form)
Decision to dissolve the Board of Directors/General Meeting of Shareholders
Minutes of the Board of Directors/General Meeting of Shareholders regarding the dissolution of the enterprise
Debt settlement plan (if any)
List of creditors and the amount of debt paid (if any)

2. Documents to be submitted to the tax authorities:

Tax return form up to the time of dissolution
Financial statements up to the tax settlement date.
Application for cancellation of outstanding invoices and cancellation of tax identification number.
Confirmation that there are no outstanding tax debts (due to theft by the tax authorities).
The dissolution decision and other documents as required by the tax authorities.

3. Documents submitted to other agencies:

Report the company dissolution to the Department of Planning and Investment.
Notification of social insurance contributions for employees.
Notice to cease using the seal with the Police Department
Specialized reports (if the business is in a specialized industry)

Forms and guidelines

Main forms as prescribed by law

1. Sample notice of business dissolution:

Appendix II-22 issued with Circular 01/2021/TT-BKHĐT
Reference: Articles 208 and 210 of the 2020 Enterprise Law

2. Sample decision for dissolving a business:

The reasons for dissolution, the deadline, and the method of debt repayment must be clearly stated.
The signature of the legal representative is required.

3. Application form for deregistration of tax identification number

Form 04/DK-TCT issued together with Circular 105/2020/TT-BTC
Attached is a list of unused invoices.

Download the form

Common mistakes when preparing documents

Common mistakes to avoid:

Lack of signature, the seal of the authorized person
Incorrect form entry or incomplete information in the forms.
The following documents proving debt payment were not attached:
Filing for dissolution when the business still owes taxes.
No notification was given to all creditors and relevant authorities.
There is no guarantee of a minimum 15-day period from the date of notification to the date of application submission.
The financial statements were not prepared according to regulations and do not accurately reflect the reality.
Providing false information about a company's debt status.

Online profile checking tool

Tool for checking business dissolution documents

MAN provides a free online tool to help businesses thoroughly check the completeness and accuracy of their dissolution documents before submission. Simply answer the questions and upload the documents, and the system will automatically analyze and provide recommendations.

This tool helps reduce the risk of application rejection and shorten the time it takes to dissolve a business. This is a free service offered by MAN to support businesses during the dissolution process.

Use the tool now

MAN provides assistance in preparing dissolution documents.

MAN provides professional business dissolution document preparation services with a team of experts boasting over 15 years of experience in accounting, taxation, and corporate law.

Prepare all necessary dissolution documents in accordance with the prescribed forms and legal regulations.
Review and check the documents to ensure accuracy and completeness.
Providing advice on resolving issues that arise during the document preparation process.
Representatives will submit applications and monitor the processing progress.
Provide support in providing explanations if additional information is requested by government agencies.